A. Fill in the blanks:
1. Microsoft Power Point Enables you to create
presentation including charts, graph slides and
speakers note.
2. A file in a Power Point is called a Presentation
3. The Note Page view is used to create
notes for slides in full page format.
4.Clip Art is a collection of pictures,
images and drawing available in Microsoft Office.
5. You can insert multimedia objects like
audio and video files in your slides.
6. Transition effects are predefined special
effects that you can add to elements on a slide.
7. There are three main elements to a
power point presentation.
8. You can preview the transaction effects
by clicking on the preview button from preview
group on the animation tab.
9. A presentation is a systematic display
of information on a particular topic.
10. Slides are the individual pages of a
presentation.
11. To get the presentation view group, click the view tab.
12. Normal view is the default view where
you can create and edit slides.
13. A slides can contain information in the form of text, graphics, audio or video.
14. Presentation in Power
Point is saved with the extension .pptx
15. in earlier version of Power Point save files with the extension .ppt
B. Write True or False:
1. Each page in a presentation is a slide. TRUE
2. Slide show view is the main view to create and developed your
presentation. FALSE
3. You can add Clip art to a slide to make your presentation more
visually effective. TRUE
4. Power Point has o animation effects. FALSE
5. Sound effects can be added to a slide. TRUE
6. You can add objects to a slide by using the predefine Power Point
slide layouts. FALSE
7. Themes group are available on clicking the Design Tab. TRUE
8. You cannot delete a slide in a slide shorter view. FALSE
9. Slide is an individual page in a presentation. TRUE
10. Slide show displayed a series of slides one by one on a screen. TRUE
C. Write a step to:
1. Add Smart Art to a slide
To add smart art to a slide-
i) Click the insert tab
ii) In the illustration group
click on smart art.
(The choose a smart art Graphic
dialog box appears)
iii) Select a category, say, Hierarchy,
and then select a graphic layout.
iv) Click Ok. The smart art graphic
will appear on the current slide.
v) Click [Text] in each box and type the text.
2. Inserting an audio file in your
presentation.
To insert an audio in our presentation
i) Click the insert tab.
ii) click the drop-down arrow of
the Audio option in Media group. A menu opens.
iii) You can choose any of these
difference source from the menu to insert the sound file.
(Audio from file/ Clip art audio/record
audio).
iv) If you choose Audio from file
then in the insert dialog box that appears, type a search term from an audio in
the box and press ENTER. Select a file from the list of sound files that appears
and click on the Insert button.
v) The audio will be inserted on the sild and will be selected by default.
3. Move a slide object to a different
location.
To move a slid object to a different location.
i) Click the object that you want
to move.
(The mouse pointer turns to four-way
pointing arrow)
ii) Hold down the left mouse button
and drag(move) the mouse to move the object a new location.
iii) Release the mouse button once you are done.
4. Apply different transaction effects to each
slide.
To apply different transaction
effect to each slide
i) Click the transaction tab.
ii) In the transaction to tis slide group, by default, none is applied to each slide. Click the more button to see all the available choices. Click the transaction to apply it to the selected slide. This will automatically play the preview of the transaction.
D. Answer the following questions:
1. Describe Microsoft Power Point?
Microsoft Power Point enables us to create presentation including charts, graphics, slides, and speakers notes. Also, it enables us to print the slides for hard outs, can be displayed in the form of slides show on the computer monitor or displayed on the screen using overhead projector.
2. Name the different view used to create presentation in Power Point.
Power Point provide four different views which we can use while creating
a presentation.
i) Normal view: Normal view is the main editing view, where we can
create and developed our presentation.
ii) Slide Shorter View: This view presents our slides in thumbnail form.
iii) Note page View: The view allows us to view and work with our speaker
notes in full page format.
iv) Slide Shoe View: This view displays the slides as an electronic presentation on the full screen mode in our computer screen.
3. What are the two ways in which you can add objects to a slide?
We can add objects to a slide by
using-
i) The pre-defined PowerPoint
slide layouts or
ii) By doing these manually in a blank slide.
4. How do we insert a clip art in the presentation?
We can insert a clip art in our
slide by-
i) Clicking the insert tab on the
ribbon
ii) In the illustration group, Click
clip art button icon.
(The Clip art task pane opens.)
iii) Search for the clip art
using the search for text box in the clip art task pane.
iv) Click the clip art you want.
(The clip art will be inserted and the picture tools appears on the format tab).
5. How can you display a numeric data in our
presentation?
We can display numeric data in our presentation using table that enables us to arrange table data in rows and columns for easy data comparison.
6. Write a short note on Slide Animation and Transaction
Effect.
i) Slide Animation: Animation are special effects that we can add to text and objects on a slide. It can make audience pay attention to important points, control the flow of information, and add life to the presentation to make it more interesting.
ii) Transitions: It offer a way to add variety to the way slide appears during a slide show. It occurs in our slide show when we move from one slide to the next.
7. What is Transition? Give Example
While watching films or cartoons, you have noticed how the next scene begins when one ends. So, the way one slide follows the other one is called Transition.
8. What is the purpose of Power Point
Presentation?
The purpose of Power Point presentation is to communicate information or media through series of slides. Along with regular text, our slides can contain numerous types of contents such as tables, images, drawings, charts, links, word art, video, or audio etc.
9. What are the common uses of Power Point?
Give example.
Whether we use one slide or many,
we can find uses to power point in many professions and areas.
Some examples of power point projects include: Business meeting, Tutorials for students or workers, photo slides show, mailing labels, resumes, time lines and flowchart etc.
10. What are the rules to be followed while
creating a presentation?
Some of the rules we must follow
while creating a presentation are:
i) We should not read our
presentation straight from the slides.
ii) Should not forget our
audience.
iii) We should choose readable
color and fonts.
iv) We should not overload our
presentation with animations.
v) We should not use animation sparingly
to enhance our presentation.
vi) We should follow the 5/5/5 rule.
11. What are the three main elements to a
Power Point Presentation?
The three main elements to a Power Point Presentation are:
i) Text: Allow
us to reinforce our main points and keep key terms and concepts in readers minds.
Text should almost never appear in blocks, but it should be organized into
lists of single words or short statements that are easy to grasp.
ii) Images: Illustration or highlight our main point. Some
slides may only require an image with caption to provide a visual for whatever we
are presenting orally.
iii) Graphs or Tables: Present
complicated information or numeric figures in a clear easily digestible manner.
12. What is Smart Art? How Smart Art Graphics
are grouped?
Smart Art is a set of graphics
that help us create different kinds of lists, process diagram, or a hierarchy.
The Smart Art graphic are grouped
into seven categories:
i) Namely
ii) List
iii) Process
iv) Cycle
v) Hierarchy
vi) Relation ship
vii) Matrix and Pyramid
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