1. Fill in the blanks:
a. The Spelling and Grammar options
on the Review tab.
b. The change case option is
available in the font group of the Home
tab.
c. The Find
command is used to locate a specific word or text in a document.
d. A Bullet
is a dot or a symbol that marks an important line of information.
e. The intersection of rows and
column forms rectangular boxes called Cells.
f. A Row
is the horizontal series of cells in a table.
g. To move through the cells in a
table, press the arrow keys.
h. WordArt
is a text styling feature of Word.
i. Cropping
means to remove an unwanted part of an image.
j. A Header
is a text that is printed at the top of each page in a document.
2. Write True or False:
a. The keyboard shortcut to run
spell check is F6. FALSE
b. When you use the Find option, the
Navigation Pane appears on the side of the window. TRUE
c. A numbered list is used for
listing when the order of items is important. TRUE
d. You cannot change the bullet
style. FALSE
e. You can use a picture as a
bullet. TRUE
f. A column is a vertical series of
cells in a table. TRUE
g. You can convert existing text
into a table. TRUE
h. To select the entire table, click
the fore handed arrow over the top right corner of the table. FALSE
i. The merge cells option is
available on the Layout tab. TRUE
j. You cannot insert Clip Arts in a
Word document. FALSE
3. Choose the correct options Answers:
a. The ___ tool provide a list of
synonyms. Thesaurus.
b. The keyboard shortcut for the
Thesaurus option is. SHIFT + F7
c. Which of the following change
case option changes lower case letter to uppercase and uppercase to lowercase. Toggle case
d. The bullets option is available
un the__ group of the Home Tab. Paragraph.
e. Which of the following can be
used to create a table. All of these
f. ___ are example of Layout or
Designs provided in a software. Templates
g. To move to the next cell in a
table, press the ____ key. Tab
h. The ___ gallery includes
different styles that can be applied to the text. WordArt
i. Which of the following is/are
available in the illustrations group of the insert tab. All of these
j. By default. Footer are printed ____ inches from the bottom of the page. 0.5
Descriptive Type Question:
1. Short answer questions:
a. Differentiate between header and
footer?
Header: It is a text that is
printed at the top margin of each page in a document.
Footer: It is
printed at the bottom margin of each page in the document.
b. Where do footnotes appears in a
document? What are the two parts of footnote?
Footnotes appear at the
bottom of a page in a document. The two parts of Footnote are i) Note reference
mark ii) Note text
c. How can you change the color of a
page?
To change the color of the
page click on the page in a document and from the page layout tab in the page
background group click on the page color option and choose your desired color
for your page.
d. Mention the three steps for using
Mail Merge.
The Three steps for using
Mail Merge are:
i) Creating a data source.
ii) Creating a main document
with field from the data source.
iii) Merging the main
document and data source
e. What information is usually
provided by Header or Footer?
Header and Footer are
usually used to give additional information such as the document name, chapters
name, page number, date or Author name.
f. How can you change the alignment
of the text in a table cell?
We can follow the give
steps below to change the alignment of the text in a table cell.
i) Click the cell that
contain the text you want to align.
ii) Click the layout tab on
the ribbon.
iii) In the Alignment group,
choose the desired alignment you want for your text in a table.
g. What is the quickest way
to edit the header or footer of a document?
The quickest way to edit the
header or footer of a document is to-
i) Double click on the
Header or Footer. (Edit the text as required) once finished.
ii) Click Close Header and
Footer on the ribbon or press ESC key on your keyboard.
OR (Write the below answer if it is for 1 marks )
The quickest way to edit the
header or footer of a document is to open the document in print layout view and
edit as we want.
h. What do you mean by data source?
A data source, also called a
data file, is a collection of records that store data. A data source can be any
existing document or a document created with required information to provide
structure for the receiving program to pull data. You can use any text file as
a data source, such as a plain text file or a database file.
i. How can you select an entire row
in a table?
We can select the entire row
in a table by clicking the selection bar of that row to select the entire row.
j. How can you find text in a
document?
We can find text in a
document by using
i) Find command on the Home
tab in an Editing group. Or
ii) Using the shortcut Key F7 or Ctrl + F
2. Long Answer questions:
a. Write steps to insert date and
time as footer in a document.
The steps to insert date
and time as footer in a document are given below:
i) Double click in the
footer area.
ii) Place the insertion
point at the position where you want to place the date or time.
iii) Click date and time in
the insert group (The date and time dialog box appear)
iv) Select the Available format from the list.
Then click OK.
v) Lastly press the ESC key
from your keyboard to close the header.
b. How can you add picture as
Watermark?
The steps to add Watermark
are given below:
i) Click the Design tab. In
the Page Background group, Click the Watermark option and select Custom
Watermark. (The Printed dialog box appears.)
ii) Click on the radio button
to enable the select picture button.
iii) Once enable, you can click on the select
picture button and search for your required picture and insert. Then click ok
(The picture will be inserted as a Watermark).
c. How can you remove the unwanted
part of an image?
We can remove the unwanted
part of an image by using the Cropping Tool.
OR (Write the below answer for more than 2
marks)
We can remove unwanted
parts of an image by the following steps given below:
i) Select the image.
ii) Click on the format tab
that appears on the ribbon once image is selected.
iii) In the size group,
click the crop command.
iv) The cropping handles
will appear around the image.
v) Hold and drag a handle to
crop the image left, right, top, and bottom. Once finished.
vi) We can click Enter Key on the keyboard or click the crop command again to remove the crop portion.
d. Can you insert picture in a table
cell? How?
Yes, we can insert picture
in the table cell using the steps below:
i) Click on the cell of the
table where we want to insert a picture.
ii) Click on the insert tab
on the ribbon, in an illustrations group.
iii) Click on picture option.
(insert picture search dialog box appears).
iv) We can move to the
folders or drive that contains the image we want to insert.
v) Select the desired image form
the folder or drive, and click on insert button to insert it on a table cell.
e. Write the steps to apply border
and shading to a table.
The steps to apply border
and shading to a table are as follow:
i) Select the cell or the
table around which you want to apply border or shading.
ii) Under Table Tools, Click
the Design tab.
iii) In the Table Styles
group, click the border drop-down arrow and then choose from the following:
Click one of the pre-define
border sets.
-Select a border setting
from the setting options.
-Choose a line style from
the style list box.
-Select the desired line
color from the color drop – down list.
-Select a line width from
the width drop – down list.
-Now, click shading tab
-Select the desired shading
color from the fill drop - down list.
-Click ok on the dialog box.
f. How can you change the column
width of the table?
We can change the column
width of a table by the following steps:
i) Select or click anywhere
in the column width we Want to change.
ii) In the cell size group,
set a value in the Table Column Width spin box to change the column width.
OR (Write the below answer for
more than 2 marks)
To change the column
width:
i) Position the mouse
pointer over the right side of the column.
(The pointer turns into a
two headed arrow)
ii) Drag the column edge right
to widen or left to narrow the column width
iii) Release the mouse.
The new column width
appears.
g. what information is contained in
the main document and data source in case of Mail Merge?
The information contained in
the main document is the document with standard text that will be merge with
the data source to produce individual letters in case merge.
The information contained in
the data source is the document with the address, names and other variable data
that will be inserted int main document during the merge in the mail merge.
h. Differentiate between Footnote
and Endnote.
Difference between
footnotes and endnotes are:
|
FOOTNOTES |
ENDNOTES |
|
i) Footnotes appears at the bottom of the
page |
i) Endnotes appears at the end of a
document. |
|
ii) Footnote are typically used for giving more
detail about an item in your text |
ii) Endnotes are usually meant for listing other
books or magazines from which you may have quoted words or lines in your
text. |
i. How can you add comment to your
document?
We can add comments to our
document by using foot notes and end notes.
OR (Write the below answer for more than 2
marks)
We can add comments to our
document by following the steps below:
1) Select the text or item
that you want to comment on, or click at the end of the text.
2) On the Review tab, in the
Comments group, choose New comment.
3) Write the comment.
j. How can you create the list of
recipients using mail merge?
We can create recipients
using mail merge by the following steps:
1) Using an existing list:
Select this option when the list of people already exists.
2) Select from Outlook
contacts: Select this option if you want to use the e-mail address book of
Microsoft Outlook.
3) Type a new list: Select
this option if you want to create a new list of names and address.
OR (Write any one from this two answers)
We can create recipients
using mail merge by the following ways:
1) Open word and choose File
> New > Blank Document.
2) Choose Select Recipients
> Type New List
3) In the New Address List
dialog box type recipient’s information in each column as appropriate.
4) When you’re done adding
all the people you want to your list, Click OK
In the Save Address List
dialog box, give your new file a name, and then save.
ADDITIONAL QUESTIONS
💥What are symbols?
Symbols are sign or special
characters that can be inserted in a Word document. Symbol like heart, star,
and arrow can be inserted and formatted in the document just like regular text.
Each font has separate set of symbols.
💥How text content can be improved?
The text content can be
improved with the help of tools like Spelling and Grammar, Bullet and numbering
etc.
💥What is bullet?
Bullets is a dot or a symbol
that marks an important line of information.
💥What is the different between bullet list and
numbered list?
The difference between
Bullet list and numbered list is that:
Bullet list is usually used
when the order of the items in the list does not matter. While,
Numbered list is used for
listing hen the order of items is important.
💥What is Table?
A Table refers to set of
data (text or numbers) arrange in rows and columns.
💥 What is Cell?
The intersection of rows and
columns from rectangular boxes called cells.
💥What is the use of Quick Table?
Quick Table provide various
templates for a Table.
💥What do you mean by template in Word?
Templates are example of
layouts or designs provided in a software.
OR
Templates are pre-formatted
documents, intended to speed up the creation of commonly used document types
such as letters, fax forms, or envelopes.
💥Name the keyboard shortcut to run a spell
check?
The keyboard shortcut to run
spell check is F7.
💥What is an object in Word?
Things other than text and
tables that can be inserted in an word document are called objects.
💥What is a WordArt?
WordArt is a text modifying
feature in Microsoft Word, a popular word processing program. It includes
effects such as shadows, outlines, colors, gradients, and 3D effects that can
be added to a word or phrase. WordArt can also bend, stretch, skew, or
otherwise modify the shape of the text.
💥 What do you mean merge field?
Merge Field is a Field
element containing a reference to a data field by its name. When a template
document is mail merged with the values from a data source, the data field
information replaces the merge field. More information on the mail merge
feature is available in the respective article: Mail Merge.
OR
A place holder in the main
document that marks where a value will be inserted from the data source is called
merge field.
💥What is cropping?
The process of removing an
unwanted part of an image is called cropping.
💥What are the options available in the change
case?
The options available in the change
case are:
i) Sentence Case
ii) Lower Case
iii) Uppercase
iv) Capitalize Each Word and
v) Toggle Case
💥Where the header and footer of word file are
printed by default?
By default header, are
printed 0.5 inch from the top of the page and footer are printed 0.5 inch from
the bottom of the page.
💥 What is data source?
The document with the
variable data that will be inserted into main document during the merge is
called the data source.
💥What do you mean by text wrapping? Name the
option available in MS Word.
Text wrapping refers to how
images are positioned in relation to text in a document, allowing you to
control how pictures and charts are presented. Option for this in Microsoft
Word are:
i) In
Line with Text
This option places an image
on the same line as surrounding text. The image will thus move as text is added
or removed, whereas the other options here mean the image stays in one position
while text shifts and ‘wraps’ around it.
ii) Square
This wraps text around an
image on all sides at right angles, as if it had a rectangular box around it.
This is the most common form of text wrapping.
iii) Top
and Bottom
Text wraps above and below
the image so it is on its own line. This is most useful for larger images that
occupy most of the width of a page.
iv) Tight
This is similar to Square
but without the rectangular box, so text wraps around the edges of the image
itself. Useful for irregularly shaped images.
v) Through
Similar to Tight, but text
will also fill any white gaps within the image.
vi) Behind
Places an image behind the
text, allowing you to add a watermark or background image on a page (although
MS Word has a separate watermark option, too, which is easier to use in many
cases).
vii) In
Front of Text
Places the picture in front
of the text. This can be used to place a circle around some text or to add an
arrow to highlight part of a passage.
Note: The best choice will depend on your needs, but Square and Tight work in
most cases. As such, these should be your default options.
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